ERP Configuration Challenge

Most countries outside of US, UK and Canada have requirements for the numbering of external documents and internal transactions.  Customer invoices must be numbered in sequential order.  The same is true for voucher entries, for vendor AP invoices and for journal entries posted to your ledger.  In some countries these requirements are fairly extensive, such as requiring separate sequences by domestic versus export invoices, or separation by state or province.  In addition, sequences should be assigned by transaction or accounting date.

To understand these requirements it helps to think of your check book and the sequential check numbers.  You want them sequenced. You don’t want numbers randomly missing or old checks with the most recent check numbers.  Disorderly sequencing makes bank account reconciliation very difficult.  Sequences are required by the authorities and auditors in order to simplify the reconciliation and verification of your transaction tax filing and your financial statements. 

Celantra Expert Solutions

Sequencing requirements should not slow down your international implementation and certainly should not lead to variations in your global footprint and configurations.  Celantra Systems has developed a comprehensive configuration guide which enables simple and complex sequencing rules to co-exist within the same ERP.  The local differences in sequencing rules are transparent to the user and will automatically ensure correct compliance.  This includes customer invoices, vendor AP vouchers, and manual and automatic GL journals.